- General Information
Certificate of Insurance
A Certificate of Insurance naming the University and its Auxiliaries as additionally insured must be on file in the Conference Services Office not less than 10 days prior to occupancy. Keys will not be distributed to conference guests without the appropriate insurance documentation on file. Individual Extra Days – Pre and Post Conference
Based on availability, individual conference participants may arrange for pre- and post- conference housing. Credit card account information may be required from individual participants who request this service. In some cases it may be necessary to place the participant in a room other than that assigned to them during the conference. Non-Room and Board Services
In addition to providing room and board, the Conference Services staff will be happy to arrange all your conference needs, including meeting space reservations, audio/visual needs, catering, and other campus facility usage. Rates for these services will be discussed based on your needs, and a 15% charge will be assessed for coordination of non-room and board services. Lost Room Keys and Meal Cards
Charges for a lost or misplaced room key and meal card which cannot be collected from the individual participant will be charged to the conference organization. Parking
Parking is available on campus by permit only. Permits must be purchased daily. For an extended stay special permits may be obtained for the period of your stay. Parking permits are $6.00 per day. Permits may be ordered in advance or purchased from the Conference Services office upon your arrival. Parking is enforced 24 hours a day, seven days a week. Reservations, Contracting, Deposits, and Payments
The Conference Services staff can assist you in making an initial reservation of space for your group. Once the initial reservation is made we will forward an Initial Payments Form and Conference License Agreement to you outlining the expected costs and contractual details of your stay at Cal State Northridge. Your reservation will be officially reserved upon receipt of a non-refundable deposit and signed License Agreement by the Conference Services Office. The amount of your deposit, less any penalties, is subsequently deducted from total conference charges. In some cases, additional deposits may be required. Full payment of all fees indicated in your Initial Payments Form, and a complete participation list must be provided to the Conference Services Office no later than 10 days prior to your contracted date of arrival. Changes to the services indicated in your Initial Payment Form will be reflected in a Payment Summary provided at the end of your stay and must be paid within 30 days of the completion of your program. Disputes related to charges on your final Payment Summary must be made, in writing, within 30 days of receipt of the Payment Summary. Cancellation Policy
Once a License Agreement has been signed cancellations made within 30 days of the conference start date, but no more than 10 days, will result in a cancellation fee equal to 85% of the total charges. Cancellation of the conference prior to the check in date by 10 days or less will result in a cancellation fee equal to the total charges outlined in the Initial Payment Form signed by the Conference Organization.
A Certificate of Insurance naming the University and its Auxiliaries as additionally insured must be on file in the Conference Services Office not less than 10 days prior to occupancy. Keys will not be distributed to conference guests without the appropriate insurance documentation on file. Individual Extra Days – Pre and Post Conference
Based on availability, individual conference participants may arrange for pre- and post- conference housing. Credit card account information may be required from individual participants who request this service. In some cases it may be necessary to place the participant in a room other than that assigned to them during the conference. Non-Room and Board Services
In addition to providing room and board, the Conference Services staff will be happy to arrange all your conference needs, including meeting space reservations, audio/visual needs, catering, and other campus facility usage. Rates for these services will be discussed based on your needs, and a 15% charge will be assessed for coordination of non-room and board services. Lost Room Keys and Meal Cards
Charges for a lost or misplaced room key and meal card which cannot be collected from the individual participant will be charged to the conference organization. Parking
Parking is available on campus by permit only. Permits must be purchased daily. For an extended stay special permits may be obtained for the period of your stay. Parking permits are $6.00 per day. Permits may be ordered in advance or purchased from the Conference Services office upon your arrival. Parking is enforced 24 hours a day, seven days a week. Reservations, Contracting, Deposits, and Payments
The Conference Services staff can assist you in making an initial reservation of space for your group. Once the initial reservation is made we will forward an Initial Payments Form and Conference License Agreement to you outlining the expected costs and contractual details of your stay at Cal State Northridge. Your reservation will be officially reserved upon receipt of a non-refundable deposit and signed License Agreement by the Conference Services Office. The amount of your deposit, less any penalties, is subsequently deducted from total conference charges. In some cases, additional deposits may be required. Full payment of all fees indicated in your Initial Payments Form, and a complete participation list must be provided to the Conference Services Office no later than 10 days prior to your contracted date of arrival. Changes to the services indicated in your Initial Payment Form will be reflected in a Payment Summary provided at the end of your stay and must be paid within 30 days of the completion of your program. Disputes related to charges on your final Payment Summary must be made, in writing, within 30 days of receipt of the Payment Summary. Cancellation Policy
Once a License Agreement has been signed cancellations made within 30 days of the conference start date, but no more than 10 days, will result in a cancellation fee equal to 85% of the total charges. Cancellation of the conference prior to the check in date by 10 days or less will result in a cancellation fee equal to the total charges outlined in the Initial Payment Form signed by the Conference Organization.