The following checklist will assist you in planning your conference at Cal State Northridge.

The First Step

• Select desired dates and possible alternate dates.
• Determine your meal schedule requirements.
• Estimate attendance (both resident and commuter guests).
• Determine meeting & exhibit space needs.
• Determine special food service needs (catering, break/refreshment service).

The Second Step

• Telephone the Conference Services office to place a tentative hold on desired dates.
• Schedule a tour of the housing, food services & meeting facilities.
• Place a tentative hold on the desired meeting & exhibit space.
• Provide the Conference Service Office with information about your organization, purpose of conference, and any available printed material regarding your previous conference programs.

The Third Step

• Confirm all tentative arrangements given to the Conference Services Office.
• Review and Sign License Agreement and other contracts as necessary.
• Send remaining copies of Lease Agreement with deposit to University Conference Services Office by date indicated. (a copy of all signed material will be returned once University signatures are in place)

A Few Months Prior to Conference

• Review all arrangements.
• Schedule final site visit if necessary.
• Provide special set-up information (for meeting rooms, catering).
• Determine audio-video equipment needs (date, time, location).

One Month Prior to Conference

• Provide housing list, with participants paired if possible.
• Provide numbers of possible commuters (for meals and meetings).
• Pay balance of service payments.
• Provide Certificate of Insurance to Conference Services Office.
• Submit the final written agenda, program or conference brochure.
• Provide numbers of early arrivals and/or late departures.